Stop Losing 20-30% of Your Billable Time - AI Captures Every Minute
South African attorneys consistently under-record their time, leaving millions in unbilled revenue on the table every year. Our AI billing system automatically captures billable time from emails, calls, documents, and meetings - so you bill for everything you do.
"We were conservative about AI for billing - billing accuracy is sensitive. But after a 30-day pilot,…"
Jacques Pretorius, Financial Director
Your Attorneys Are Doing the Work - But Not Billing For It
Every law firm knows the problem: attorneys are too busy doing legal work to accurately record the time they spend doing it. At the end of the day, or week, they reconstruct their time from memory - and consistently under-record by 20-30%. For a firm billing at R3,500/hour, that is an enormous, preventable revenue leak.
- End-of-day time reconstruction from memory consistently misses 1-2 hours per attorney per day
- Quick client calls, short emails, and brief research tasks are routinely not recorded because they seem too small to bother with - yet they add up to hundreds of hours annually
- WIP write-downs at billing time erode revenue further, partly because vague time entries are easy for clients to query and discount
- No automated link between emails sent, documents drafted, and calls taken means time entries are manually reconstructed rather than captured in real time
- Inconsistent billing narratives across attorneys lead to client queries and delayed payment
Every Unrecorded Six Minutes Is R350 Your Firm Will Never See
A five-attorney firm where each attorney under-records by just 1.5 hours per day loses over R13 million in billable revenue annually at standard rates. This is not a minor inconvenience - it is the difference between a profitable practice and a struggling one.
Your AI-Powered Billing Intelligence System
We deploy an AI time capture system that runs in the background of your attorneys' workday - automatically detecting billable activity across email, documents, calendar, and calls, and suggesting time entries for attorney approval at the end of each day.
Automatic Activity Detection
AI monitors email threads, document edits, calendar entries, and call logs to detect billable activity and pre-populate draft time entries with suggested durations and billing narratives - requiring only a quick attorney review and approval.
Smart Billing Narrative Generation
AI generates professional, detailed billing narratives for each time entry - eliminating vague entries like 'attending to matter' that clients query and reducing write-downs by up to 40%.
WIP & Debtors Intelligence
Real-time dashboard showing WIP aging, billing gaps per attorney and matter, and debtors at risk of becoming bad debt - with automated debtor follow-up emails triggered at configurable intervals.
Ready to implement this for your Legal?
Get My Custom AI Plan"We were conservative about AI for billing - billing accuracy is sensitive. But after a 30-day pilot, our three senior associates had recovered an average of 1.8 hours of billable time per day each. That is over R2 million in additional annual revenue from three people. We rolled it out to the whole firm immediately."
Jacques Pretorius
Financial Director, Pretorius Swanepoel Incorporated
Improve Billing Accuracy for Legal
South African Market Perspective
South African law firms write off an average of 12-18% of recorded time due to billing disputes, administrative errors, and failure to capture all billable activities. AI-powered time capture systems can automatically track document interactions, email correspondence, and meeting durations, then match activities to client matters with 95% accuracy: recovering revenue that would otherwise be lost. For firms transitioning to alternative fee arrangements, AI cost prediction models can analyse historical matter data to set profitable fixed fees.
How It Works
Billing Audit & Leakage Analysis (Day 1-3)
We analyse 3 months of your firm's time recording data to quantify billing leakage per attorney and matter type. We present a revenue recovery projection before any system is deployed.
AI System Setup & Integration (Day 4-10)
We connect the AI time capture system to your email platform (Microsoft 365 or Google Workspace), document management, and practice management system. We configure billing rates, narrative templates, and matter codes.
Attorney Onboarding & Go-Live (Day 11-14+)
Each attorney receives a 45-minute onboarding session. The system runs in the background from day one, with attorneys reviewing and approving suggested time entries each evening. We review results at 30 and 60 days.
Ready to Improve Billing Accuracy?
Tell us about your business and we'll create a personalised AI automation plan.
Limited availability - we take on 4 new clients per month
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